| K12 and Higher Education Business Systems - HR
/ Payroll |
| APECS HR and Payroll systems are the system of choice for school
districts, colleges, and universities. The system is currently in
use by educational institutions in 20 states. With its straightforward
design, ease of implementation, and absolutely dependable operating
record, APECS HR/Payroll simplifies data entry and provides real-time
information to the people who need it most. |
Features:
- Seamless data flow designed for separate office functions
with minimal data redundancy.
- An employee may be paid for many contract and non-contract
positions or assignments.
- Full calculation of statutory withholding (FIT, SIT, OASDI,
Medicare, and retirement).
- System can accommodate a large number of voluntary withholdings.
- Allows for future dating of payments and voluntary deductions
and benefits.
- Simultaneous processing for multiple fiscal and calendar years.
- Supports remote data entry without sacrificing security and
control.
|
| HUMAN RESOURCE MANAGEMENT |
The APECS system employs a single integrated database for HR and
Payroll operations, with separate functions protected by locally-configured
security features. Employee data is entered just once and information
is not duplicated within the system. Types of information which
may be captured include:
· Certification
· Education
· Residential
· Medical/Emergency
· Employment History |
| SALARY ADMINISTRATION |
| Salary schedules using indexes, dollar amounts or both can be
stored in the APECS system. A new hire can be placed at their beginning
point on the schedule and movement through the schedule is automatic
for the length of their employment. The schedules can be used for
simulations during budgeting and negotiations |
| POSITION CONTROL |
| The APECS Position Control System supports the management of your
institution's position allocations and expenditures. It allows the
individual cost center and/or department heads to effectively operate
their areas on an ongoing basis by monitoring vacancies and overfilled
positions. It is an integral part of the budgeting cycle and can
also be used for tracking position history by position and by employee. |
| ATTENDANCE MODULE |
| The APECS Payroll Attendance Module tracks the absences of employees
over a user-determined time frame and in any level of detail. Each
occurrence is tracked by date and each type of absence is kept with
accruals and available balances. Absence information collected outside
the APECS system can be populated into our tables using programs
we provide. |
| PAYROLL ADMINISTRATION |
Payroll Administration is perhaps one of the most complex administrative
activities conducted by your institution. The keynote to the success
of any payroll system is flexibility. The APECS system allows each
employee to have multiple jobs with different pay methods and work
schedules. Additional features:
· Support for all mandatory tax withholding
· Variety of calculation options for voluntary deductions
and benefits
· Highly efficient data entry for employee setup, update,
and exception management
· Direct deposit processing
Fast production of special checks or missed pay checks |
| PAYROLL HISTORY |
| A history record is created for each payment made to an employee.
A history record contains complete earnings and deduction detail,
and can be viewed online. The history file is an ideal source for
payroll audits and for conducting payroll investigations. In addition,
the file is the source for cyclical reporting such as preparation
of W-2s. |
| INTEGRATION WITH APECS FINANCE |
The Payroll and HR systems are very closely linked to APECS Finance.
The primary benefit of this integration is fully automated distribution
of payroll and related costs.
Functionally, integration includes the following:
· Online validation of payroll and benefit accounts
· Salary encumbering
· Budget development from salary schedules
· Void process for payroll checks generates reversing entries
in Finance |
