| K12 and Higher Education Business Systems - Finance |
| APECS is the Financial system of choice for school districts,
colleges, and universities. The system is currently in use by educational
institutions in 27 states. With its straightforward design, ease
of implementation, and absolutely dependable operating record, APECS
Finance simplifies data entry and provides real-time information
to the people who need it most. |
Features:
- Designed from the ground up for fund-based accounting
- Focus on the Budget and budgetary control
- Highly flexible account format
- Internet-enabled for access by external audiences
- Real-time Ledger update (real-time account balances)
- Highly efficient data entry
- System minimizes data redundancy
- Supports remote data entry and access without sacrificing
security and control
- Customer-level configuration lets you "do it your way"
|
| BUDGET |
APECS operations are consistently focused on the budget and maintenance
of budgetary control. Mass budget entry is simplified through the
option to select pre-defined account groups, and the off-line (Access-based)
Budget Request System provides support for site-based and zero-based
budget development. Budget checking is performed in real time for
Requisitions and Purchase Orders, as well as Invoice Processing,
Journal Entries, and Budget Transfers. Budget Transfers are processed
as transactions in APECS, with a complete audit trail.
|
| CASH MANAGEMENT |
| Through a combination of online processing features, batch processing,
and special reporting, APECS provides a highly-effective Cash Management
capability. Deposits are recorded online and disbursements automatically
relieve the proper cash accounts in each fund. Checks can be cleared
programmatically using bank-supplied electronic data. Investment
and Pooled-Cash modules further enhance Cash Management in APECS. |
| REQUISITIONS AND PURCHASE ORDERS |
The APECS design views Requisitions as a remote function, and
Purchase Orders as a central-office function. Requisitions may be
entered at the building or department level with full budgetary
control, then converted to POs at the central office with almost
no effort. An Interactive Requisition Approval feature can eliminate
the paper-handling associated with physical signature collection.
Both Requisitions and POs impose budget restrictions in real time
as they are accepted by the system.
|
| FIXED ASSEST |
| The APECS Finance system includes a fully-integrated fixed assets
management capability. Asset records may be keyed in online, or
created automatically through the Receiving process. The comprehensive
fixed asset data record includes a free-text capability for tracking
acquisition, maintenance, and other information. Changes to asset
records may be tracked automatically and displayed online. APECS
supports a complete bar-code based data collection process for efficient
physical inventory operations. |
| ACCOUNTS PAYABLE |
Payments against POs are a breeze in APECS. Partial and Final
payments automatically disencumber accounts and generate expenditure
transactions. Most of the data on an Invoice screen will be supplied
from the original PO or by pre-defined local defaults. Data entry
is amazingly efficient. Direct payments (no encumbrance present)
are just as easy. APECS provides a real-time check printing capability
to help eliminate manual check procedures. EFT transactions may
be posted online. All payables entries are coded for the check run
in which they will be processed. Check processing by Due Date is
also an option.
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